Job Code: 2023
Facility: West Suburban College of Nursing, Oak Park IL
Department: College of Nursing
- Full-time - 8:00-4:30 Mon-Fri, some weekend and evening
- Day shift
- High school diploma or equivalent is required
- 1-2 years experience is required
- Customer service skills are required
Under general supervision and acting on own initiative, performs diverse secretarial and administrative duties within given department/unit. Assignments may involve work of a confidential nature and require knowledge of practices and procedures. Position handles differing situations, problems, and deviations in the work of the office according to the general instructions, priorities, policies and program goals. May also direct the activities of lower level clerical staff.High School diploma or equivalent and three to five years of previous secretarial experience required
Answer the telephone and transfer calls as appropriate. Telephones should be answered by the third ring, transferring calls as appropriate and taking messages when necessary, and respond to and resolve general inquiries, problems of requests.
Schedules appointments for pre-admission advising and registration. Maintain appointment calendars for Director of Enrollment Management, Admission Counselors and Registrar.
- Establishes and maintains student files; admission, academic, and health.
- Ensure that student files are complete and accurate by maintaining an accurate document tracking system.
- Performs data entry into Campus Vue which includes, but is not limited to, new leads, applicant information, transcripts, clinical requirements, and student contact information.
- Process daily leads and applications received from the Student Portal.
- Prepares and mails daily correspondence and other large mailings from the Office of Enrollment Management.
- Manages the collection of student health documents.
- Maintains an inventory of office supplies for the Office of Enrollment Management.
- Records and distributes minutes at the Enrollment Management Council meetings.
- Researches, gathers, and compiles data, statistics, and other information for reports, summaries, and records.
- Works cooperatively as a team member of the College support staff, assists with general secretarial work for the College as needed, and performs other duties as assigned.
- Assist with registration, orientation, open house and other programs sponsored through the Office of Enrollment Management.
- Organizes and supervises volunteer support.
- Assist Registrar with graduation preparation.
- Reserve classroom meeting space.
- Pick up and distribute mail for the College.
Application Information
| Postal Address: |
Brian Bollenbacher
West Suburban College of Nursing
3 Erie Court
Oak Park, IL 60302 |
| Phone: |
708.763.6820 |
| Fax: |
708.763.1531 |
| Email Address: |
Brian.Bollenbacher@wscn.edu |
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